| Even though the modern office increasingly | | | | An important aspect of a laser printer is |
| relies on computer and online based | | | | it's paper feed capacity. That is, the amount |
| distribution of documents, there is still | | | | of p[aper the paper loading tray can hold. If |
| much demand for a printed copies of documents | | | | you have a busy office with printing |
| for most businesses. Legal documents, | | | | constantly occuring throughout the working |
| contracts, reports and other such materials | | | | day, you will want to make sure that the tray |
| still need to be printed so it is important | | | | holds at least 250 sheets or even better, a |
| that a business has a printer that is capable | | | | printer that has two trays so that different |
| of handling the work load of the office while | | | | sizes of paper can be loaded as and when |
| being economical for the business to use. | | | | needed without having to manually change the |
| | | | paper type. Additionally, if you are planning |
| The first step in choosing a printer for your | | | | to use the printer to print large or finely |
| office is to assess the printing needs of | | | | detailed documents, the amount of memory that |
| your business. Does the company produce a | | | | the printer has should also be a |
| large volume of printed materials? Will the | | | | consideration. The more memory the printer |
| printer need to be part of a network? IS | | | | has, the easier printing large documents will |
| there a need for colour or high quality photo | | | | be. |
| printing? Will you need to print on paper | | | | |
| larger than A4? | | | | For offices with a computer network, having a |
| | | | printer that can connect to that network |
| These are the main questions that need to be | | | | would be the most sensible option. Most |
| asked to ascertain what type of printer is | | | | modern printers have a function to be |
| most suitable for your office. There are | | | | connected to a network so that multiple |
| other considerations to take into account but | | | | computers can access and print from the |
| these would be more of a matter of looking at | | | | central office printer but if you have a |
| the spec of the printer rather what type of | | | | large office network such as a business that |
| printer it is. | | | | has a call centre, you will want to look into |
| | | | buying a network laser printer that can |
| Generally speaking, for a small business with | | | | handle all the needs of the employees in your |
| small print needs such as monthly client | | | | company. Printers of this type can connect to |
| reports, occasional scanning and maybe fax | | | | local area networks (LAN), handle various |
| functionality, a multifunction printer will | | | | types of paper and have a typical print speed |
| suffice. As the business grows, this printer | | | | of between 15 to 30 pages per minute. |
| may need to be replaced but multifunction | | | | |
| printers are inexpensive yet produce good | | | | Businesses that need colour printing and art |
| quality prints. A printer of this sort would | | | | photography printing facilities should |
| be inappropriate for a large company as they | | | | consider buying a high quality colour laser |
| cannot handle heavy print loads. | | | | printer that is dedicated to specific jobs. |
| | | | use this printer for printing fine quality or |
| Companies that have a need for a printer that | | | | colour materials and then have a monochrome |
| can produce high volumes of printed documents | | | | printer for handling text and lower quality |
| economically should look into buying a office | | | | materials. |
| laser printer. These printers are generally | | | | |
| more robust than multifunctional machines due | | | | Also, for photography printing, photo |
| to the fact that they contain less plastic | | | | cartridges can be bought that work much more |
| parts. The cost of these printers will be | | | | effectively with high-gloss photo paper. |
| more but the overall cost drops as office | | | | Inkjet colour printers are another |
| laser printers rely on a toner cartridge to | | | | alternative to consider. Though the use of |
| produce the prints rather than an expensive | | | | inkjet printers has declined with the advent |
| printer cartridges. A good monochrome laser | | | | of colour laser printers, the quality of |
| printer can produce approximately one | | | | colour printing from an inkjet printer can |
| thousand pages with one toner cartridge. | | | | deem it a worthwhile investment. |
| | | | |